Gift Donation Policy
The following policy is designed to provide guidance to those who wish to
donate gifts to Myrin Library.
The library will accept gift books on the following conditions:
Acknowledgement of the gift will be supplied to the donor
via letter from the Library Director. Also, a bookplate with the
donor’s name will be placed in the book. Please note: we cannot, by
federal law, estimate value on the gift items for tax purposes. That is
the responsibility of the donor.
gift item is in good physical condition and has not been exposed to
mold, mildew or any other harmful materials.
- We are not under any
obligation to add the gift to the collection. Once the gift has been
donated to the library, it becomes the property of the library. Based on
the needs of the college campus, we cannot guarantee that it will be
added to the collection.
- If we decide not to add to the general
collection, we are not required to ship the books back to the donor. We
will find an alternative location for them, which may include, but not
limited to: selling at a book sale, transferring them to another
institution, or donating to a local agency/organization.
- If we do
decide to add the gift to the collection, we are not under any specific
timeline to have books catalogued and on the shelves. In addition, as a
gift item becomes outdated, worn or is no longer being used, it will be
withdrawn in the same way as items the library has purchased. We cannot
guarantee the gift will remain a permanent part of the collection.
an appraisal is required, the donor is fully responsible for the funding
and scheduling. To remain in compliance with the current tax law, the
U.S. Internal Revenue Service prohibits libraries from being involved in
the appraisal process. This needs to be completed prior to donation.
- If the gift item needs to be shipped, the donor is fully responsible for
funding and scheduling of the transportation to Myrin Library.
cannot accept the following:
- Materials that do not contribute to the overall mission of the college
- Non-commercially produced videotapes
- Unauthorized audio recordings
- Juvenile books
Due to limited storage and holding
areas, we ask that the donor either make an appointment with Charles
Jamison, Library Director or send a “letter of interest” outlining the
contents of the gift to Myrin Library, Ursinus College 601 E Main Street
Collegeville, PA 19426. Questions can be directed to Denise Hartman,
Administrative Assistant, at 610-409-3243. Thank you for your